Ministry Lead Input

First off, thank you for the ministry work that you do!  

Second, in order to record ministry events and programs that have occurred and to seek improvement, we need you to evaluate and reflect upon what happened.

Third, in order to provide you with the authority and resources that you need for effective ministry, here are some guidelines.

Ministry EvaluationRequest for Action

Ministry Event & Program Evaluation

Summary Checklist for Ministry Leads

In the Simplified Accountable Structure (SAS), evaluation and reflection are not just administrative hurdles; they are the primary tools for maintaining Accountable Leadership and ensuring the church remains "fruitful" in its mission.

A ministry lead should fill out an evaluation and reflection form at the following times:

  1. Immediately Following a Completed Task or Event

  • Evaluating Effectiveness: The lead should reflect on whether the mission and goals of the specific event were accomplished as originally agreed upon.
  • Assessment of "Rightness": The evaluation should answer, "Did we do things right?" while the reflection should answer, "Did we do the right things?".
  • Resource Alignment: This is the time to report if the event stayed within the established "boundaries" or guiding principles set by the Board, such as budget or facility use.

2. When Reporting "Fruitfulness" to the Pastor

  • Accountability Reporting: In SAS, ministry leads are accountable to the Pastor for their specific objectives.

  • Measuring Progress: Evaluation forms provide the data needed to "Measure progress" and "Provide feedback" to the leadership team.

  • Informing the Board: These reflections are often synthesized by the Pastor to provide a "report of fruitfulness" to the Governing Board, which evaluates the Pastor and staff based on overall missional effectiveness.

3. During Strategic Planning Cycles

  • Annual Rhythm: Leads should use these forms during the church's "Annual Rhythm" to help the Board determine which ministries should be "redeveloped" or if "sacred assets" need to be redeployed for better kingdom impact.

  • Goal Setting for 2026: Reflection on current programs—like the "Pancake Supper" or "SHARE Ministry meals"—is essential to see if they are effectively helping the church reach its specific 2026 goals, such as feeding 5,000 people or nurturing 200 children.

Event & Program Evaluation Form

Request for Leadership Board Action

Summary Checklist for Ministry Leads

Before using the form, ask:

  • Does this fit our current goals? (e.g., reaching our 2026 goal of nurturing 200 children or feeding 5000 people).
  • Do I already have the "Authority" to do this? If the Pastor has already delegated this responsibility to you and it’s within your budget, you likely do not need a formal Board action; you simply need to "Management" the project and report on its "Fruitfulness" later.
  • Is it a "Big Picture" issue? If it's about how to do the ministry (Management), talk to the Pastor. If it's about whether the church should commit major resources to a new direction (Governance), use the form.
Request For Action Form